2024 Adoption Assistance Program

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Adoption Assistance Program

Brown & Brown recognizes the importance of family building benefits and offers an Adoption Assistance Program effective January 1, 2024 to help with eligible expenses associated with the adoption of an eligible child.

HealthEquity is the Program Administrator and manages eligibility, documentation and claims filing for the Adoption Assistance Program.

Program Eligibility:

  • U.S.-based, full-time permanent teammates of Brown & Brown, or its subsidiaries, scheduled to work at least 30 or more hours per week on a regular basis. Please note – the 30-day 1st of the month waiting period applies for newly hired teammates.
  • A certified adoption agreement/application must be signed January 1, 2024 or later to be eligible for the program.
  • You may be eligible for a adoption reimbursement assistance of up to $20,000 annually for qualified expenses related to a legal adoption, to a maximum of $50,000 per lifetime.
    • Take note the Adoption Assistance Program does not require medical plan enrollment; however, this adoption program is running in conjunction with the fertility program through UnitedHealthcare (UHC) for teammates enrolled in a UHC Choice Plus medical program offered by Brown & Brown. This means that both the adoption and fertility expenses count toward the $20,000 annual limit and $50,000 lifetime limit.
  • In the event two or more family members work for Brown & Brown and are benefits eligible, the maximums will be applied per household.
  • The adopted child must be under the age of 18 per the IRS or be physically or mentally incapable of caring for themselves.
  • If you terminate employment with Brown & Brown or otherwise become ineligible to participate in the Adoption Assistance Program, your participation in the Adoption Assistance Program will automatically terminate on the last day of the month during which your eligibility ceases. 

How it Works: 

  • Eligible teammates will contact the Team Resources (TR) Benefits Department to request to participate and enroll for the program.
  • The TR Benefits Dept. will confirm eligibility and send the enrollment information to HealthEquity to be added to the program.
    • If you do not already have a Flexible Spending Account (FSA) and/or Commuter Account established at HealthEquity, you will need to register at healthequity.com/wageworks.
    • If you already have a HealthEquity account to manage your FSA(s)  or Commuter Account(s), your login credentials will be the same to access the adoption program. Once your eligibility is confirmed, you will see this benefit on your HealthEquity dashboard when you log onto the site.

Submitting Claims for Reimbursements:

  • Once an account is established, you will see the adoption program listed in your member portal and can begin to submit claims. Claims can be uploaded online or though the HealthEquity mobile app.
  • Claims for reimbursement can be submitted as expenses arise in the adoption journey – the adoption proceedings can be in process and do not have to be finalized for claims submission.
  • When submitting claims for reimbursement, documentation is to be printed—it cannot be handwritten and must include:
    • Service provider name.
    • Service amount.
    • Description of service(s).
    • Service recipient’s name
    • Service period or payment date.
  • Keep in mind the program provides for claims reimbursement only for adoption agreements/applications signed after January 1, 2024.

Reimbursements:

  • Reimbursements will be made by Brown & Brown and are only available to the eligible teammate through payroll once an eligible claim is processed.
  • Please allow up to 60 days for the reimbursement to process due to the administration review of the expense(s) and when payroll periods occur within the month.
  • Eligible Expenses may include:
    • Adoption agency fees.
    • Application fees.
    • Home study fees.
    • Legal, attorney and court fees.
    • Post adoption counseling.
    • Transportation and living expenses related to the adoption.
    • Medical expenses for the child that are not covered by insurance.

Additional Information:

Key Contacts:

  • Team Resources (TR) Benefits Dept.
    • Phone: 1-866-505-0991 / press 1
      Available Monday-Friday from 8:00 AM to 6:00 PM ET (except holidays)
    • Email: [email protected]
  •  HealthEquity